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Help centre · Inventory

How stock works: stock on hand and movements

Every change to stock is recorded as a movement. See what you have in each store and where every number came from.

Who can do this: Anyone with the View inventory permission: Tenant admin, Store manager, Inventory clerk and Cashier by default, and Accountant (read only).

One record of every change

Sevo keeps stock per variant and per location. A location is a store or a warehouse.

Stock never changes by someone typing over a number. Every change is a movement: a goods receipt, a sale, a return, a transfer, a stock count correction, an adjustment or opening stock. The quantity on hand is worked out from those movements. So you can always see why a number is what it is.

Movements cannot be edited or deleted. If something was wrong, you correct it with a new movement, such as an adjustment or a stock count.

See your stock on hand

  1. Open Inventory → Stock on hand.
  2. Choose the Location you want to see. The list shows every variant that has stock records there.
  3. Read the columns: On hand is what should be on the shelf. Held for orders is set aside for online-shop orders that are not finished yet. Avg cost is the average cost of one unit at this location. Min is the minimum level, if one is set.
  4. A Low stock badge means on hand has fallen below the minimum.

An on-hand figure shown in red is below zero. It usually means more was sold than was received or counted in. Check the movements, then fix it with a stock count.

Set a minimum stock level

  1. Open Inventory → Stock on hand and choose the location.
  2. On the item's row, click Set minimum. You need the Adjust stock permission.
  3. In Minimum, enter the level below which you want a warning, for example 10.
  4. In Order up to, enter how much you want on the shelf after reordering, for example 40. Leave it empty to use the minimum.
  5. Click Save. Min and Order up to show in the list, and Low stock appears when on hand falls below the minimum.

Purchasing → Suggest from reorder levels uses these numbers: it suggests ordering enough to bring each low item back up to its Order up to level. Set the minimum to 0 to stop the warning.

Quick links

The buttons at the top of Stock on hand take you straight to Adjustments, Transfers, Stock counts and Movements.

If you have no locations yet, a message asks you to create your first store. You need at least one location before you can hold stock. See “Stores and warehouses (locations)”.

Look at the movement history

  1. Open Inventory → Movements. The newest movements are at the top.
  2. To see one store only, choose it in the location box. Click All locations to see every location again.
  3. Each row shows When, Product, SKU, Type (for example sale, purchase receipt, transfer in, count correction), Qty and Reference.
  4. Reference says which document it was, in words: Sale R01-0001-0042, Goods received GRN-000031 with the supplier under it, or a transfer with its stores. The customer of a sale shows only to people who may see customers.
  5. Qty has a plus sign when stock came in and a minus sign when it went out.

When a number on Stock on hand surprises you, the answer is in Movements.

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